We would like to enable the functionality for RSVP to the event booking. 

That is each of the participants to get an email with a link that will confirm that will attend (or not) the event. 

I think you already have this functionality but we cannot figure it out. 

I think that you have a reminder of an event (before x days) but we would like it to have enabled and run it with a cron for all the participants today. 

Thank you.

I will explain the concept later.

We are doing it manually with custom code, that in the notification upon manual registration the email contains links that  to a custom page that does the confirmation - having the attendees list imported in a wpdatatable.

But we came up to an issue. Adding attendees to an event from the users is limited to 100 people. Then we are getting nothing. We need to invite another 150 people and we cannot do it.  

I guess somewhere you have a limit of 100 to the number of records of users that you list can take.

Please send me a quick fix ASAP. It is truly urgent. 

I fixed the issue by intervening in the wp_options 

The parameter in question is this: 

"customersFilterLimit": 100, 

I changed that to 1000 in the database, disabled and re-enabled the plugin and it worked. 

For the rest I will record a video that I will also send to Alexander about it because it is a major pain point - as most people do do hybrid administration of their events, especially NGO's as it was in our case, when they invite ministers etc. So it is not just self registering events. 

The fact that when we created users (in Amelia) also sends emails to the users via wordpress in order to reset the passwords was a major pain point, as people kept phoning in the NGO about what is this email (prior to receiving the email with the actual event invitation). DISABLE the default email sending upon opening new customer accounts ASAP PLEASE. 

More in the video to follow.

There is this action

add_filter( 'wpmu_signup_user_notification', '__return_false' );

I think you ought to include it in your code so that users will not get the email when you are creating them (and most of your customers, like ourselves, cannot even image that something like that will happen).

Here is the documentation: 

wpmu_signup_user_notification() – Function | Developer.WordPress.org

Here is the video with the issues we faced and the anticipated product enhancements.


https://www.loom.com/share/03568e80b52546e1ae89b3877c13c2a1?sid=859e4462-f7d7-4bc1-82fe-5cf6179ebdc6

Thank you!

The summary of the required functionalities (if we assume that you acknowledge the need to have your customers managing all their event registrations from Amelia) are the following:
1. Mass import of customers from Excel (without sending emails about the creation of their WP Accounts)
2. Ability to Group customers so that we add groups of customers to events (i.e. instead of doing 300 clicks to just select a few groups). 
3. Ability to send RSVP emails - so that the participants can confirm their registration (i.e. generate links for "Yes I will participate", "No, I will be unable to attend".  - Both scheduled and on demand (e.g. after the binding of the users as attendees to the event an administrator to be able to send this notification with one click)
4. Ability to repeat sending RSVPs at regular intervals (via cron, specified number of days/weeks etc), to all the registrants that have not responded to the call for RSVP. 
5. It will be good to have the %customer_id% as placeholder field. Currently it is missing.
6. Salutation field (for the emails to be sent) for more formal events. 

Here is the code that we are using in our application to achieve this outcome where we created  a custom wpdatatable to store all the entries 

function update_attendance_status()
{
    $static_key = '5add9c0a2fca5cdcff75c6281c6be47e';

    if (isset($_GET['userid']) && isset($_GET['response']) && isset($_GET['key'])) {
        if ($_GET['key'] !== $static_key) {
            return "Invalid request. Please try again.";
        }

        global $wpdb;

        $userid = intval($_GET['userid']);
        $response = intval($_GET['response']) ? 1 : 0;

        $table_name = $wpdb->prefix . 'rsvp_who_2024';

        $select_query = $wpdb->prepare(
            "SELECT prosfonisi, guest, yesnofield FROM $table_name WHERE userid = %d",
            $userid
        );

        $user_info = $wpdb->get_row($select_query);

        if ($user_info) {
            $prosfonisi = $user_info->prosfonisi;
            $guest_name = $user_info->guest;

            $result = $wpdb->update(
                $table_name,
                array('yesnofield' => $response),
                array('userid' => $userid)
            );

            if ($result !== false) {
                $updated_value = $wpdb->get_var($wpdb->prepare(
                    "SELECT yesnofield FROM $table_name WHERE userid = %d",
                    $userid
                ));

                if ($updated_value == $response) {
                    $confirmation_message = $response == 1
                        ? "Your attendance has been confirmed!<p>We look forward to welcoming you in person on the day of the event.</p>"
                        : "Thank you for informing us of your availability. We are sorry that you will not be able to attend the event. <p>We hope to have the pleasure and honor of meeting you at one of our future events.</p>";

                    return "<p><h3>$prosfonisi $guest_name</h3></p>
                            <p>$confirmation_message</p>
                            <p><strong>On behalf of the Organizers....</strong></p>";
                } else {
                    return "<p>$prosfonisi $guest_name</p>
                            <p>There was an error confirming your attendance. Please try again.</p>";
                }
            } else {
                return "<p>$prosfonisi $guest_name</p>
                        <p>There was an error updating the application.</p>";
            }
        } else {
            return "No record was found for this specific user.";
        }
    } else {
        return "This page cannot function without the correct parameters!";
    }
}

add_shortcode('update_attendance', 'update_attendance_status');