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  Public Ticket #3641954
Filtering a table from google sheet
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  • Matthieu started the conversation

    Hello, I have a google sheet fed by a form with the member ID.

    Then I have Datatable presenting the result of the google sheet (still with the ID) but I would like to filter the table automatically with CURRENT_USER_ID. 

    I understood how to proceed when it's a table based on an SQL query but the option is not present when the table is liked to a googlesheet.

    Can you explain how to do that ? 

    Thanks a lot

  •  1,767
    Miloš replied

    Hi Matt,

    Apologies for late replies today, thank you for your patience.


    Yes, we have a workaround for non-editable ( linked to a file source) tables, to restrict only showing the rows for the currently logged-in user ID.

    I will show you an example for using tables linked from Excel, but it is exactly the same 'logic' how the Tables linked from Google Sheets work.


    - First, you would have to add a custom "user_id" column on the source Excel side, which you can hide if needed in our plugin from the front-end. 

    We will add a predefined filter value to it, using a PlaceHolder "Current User ID";

    - Check that the filter type is set as "Text", as shown on this screenshot.

    8249361981.png

    - Here is how an example table linked to a source file looks before we make any changes, with visible filters above the table.

    7932387639.png

    And now, when we set the pre-filter, with Administrator logged in ( In our case, the user ID is 1), we only see rows matching that user ID.

    3633379684.png

    - (If you need more detailed information about using Place Holders in wpDataTables, here is our documentation about that https://wpdatatables.com/documentation/table-features/using-placeholders/);

    And you can optionally set it to "exact filtering" to avoid having it load partial result data for 'similar' user ID's that have like user ID 1 and user iD 12, etc.

    With exact filtering it will only return that user ID rows.

    9774304789.png



    - The user_ID filter is still visible, which means, if someone changes/deletes this value, they could see the whole table.

    We will hide it from the front-end with some custom CSS added in the "Customize" section of the main table settings.

    - It should be easy to do, depending on your knowledge of HTML and CSS.

    You have to find the correct selector using the browser inspector tool, add the style "display:none" property to it, and it will disappear from the front-end.

    On our example table, the custom CSS is :

    #table_1_5_filter_sections  {
        display:none; }
    5537273103.png

    - Now, the user_ID filter is gone from the front-end.

    8120839900.png

    - Optionally, you can hide the user_id column from the front-end, if needed, either using the column settings tab or the "column list" button from the back end Admin area.

    1618300341.png

    - If you need more details about this, don't hesitate to contact us further.

    Kind Regards, 

    Miloš Jovanović
    [email protected]

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